Keyboard Shortcuts For Beginners (and Experts)

There are many skills that are required for success in business, and proper time-management is not the least of them. Being able to efficiently work and manage your time, day and schedule not only leads to a higher success in your professional life, it can also ensure you have more time available for your personal life. Because of this, people constantly seek out new techniques, shortcuts and hacks to make themselves more productive and efficient.

While it may not seem like a big time-saver, properly understanding and utilizing keyboard shortcuts can be one of the most helpful and practical technique of them all. Even if it only saves a few seconds, those seconds quickly add up through the day and the week. Additionally proper usage will improve the overall flow of your work and help you become more efficient at meaningful tasks.

But even in today’s fast-paced, on-demand, digital world, not everyone is a specialist with computers or computer process systems. Whether you are a developer who understands in-depth information about w3w high CPU usage within an application (, or you are a more old-fashioned individual who does not specialize in modern skills, these keyboard shortcuts will help you be more efficient at work and in your personal computer usage.

While some of these are the same– and all are at least similar– on both Windows (PC) systems and Mac computers, there are going to be some variations between the two. This guide will separate shortcuts for Windows and Mac to help users of either system, and provide specific shortcuts for common programs.

Common Windows Shortcuts

  • Shift + Delete: Bypass the Recycle Bin and fully delete a file/program
  • Ctrl + Shift + N: Create a new file
  • Windows Key + D: Minimize all windows
  • Alt + F4: Close current window
  • Windows Key + F1: Get help

Common Mac Shortcuts

  • Command + W: Close a window
  • Command + Shift + ?: Get help
  • Command + Shift + 3: Take a screenshot
  • Command + Shift + T: Reopen last closed window
  • Command + Tab: Toggle between programs
  • Command + Space: Search computer with Spotlight

All Microsoft Office Programs on PC (Windows)

  • Ctrl + S: Save current file
  • Ctrl + O: Open a file
  • Ctrl + C: Copy
  • Ctrl + V: Paste
  • Ctrl + A: Select all

All Microsoft Office Programs on Mac

  • Command + S: Save current file
  • Command + S: Open a file
  • Command + C: Copy
  • Command + V: Paste
  • Command + A: Select all

Word on PC

  • F7: Spellcheck
  • F4: Repeat most recent action
  • Shift + F3: Capitalization
  • Ctrl + Backspace: Delete previous word
  • Ctrl + Shift + N: Apply normal paragraph style

Word on Mac

  • F7: Spellcheck
  • Shift + F4: Repeat most recent action
  • Shift + F3: Capitalization
  • Command + Delete: Delete previous word
  • Command + Shift + M: Apply normal paragraph style

Excel on PC

  • Ctrl + N: Create new workbook
  • Shift + Space: Select entire row
  • Ctrl + Space: Select entire column
  • Ctrl + 1: Format what is currently selected
  • Shift + F11: Insert new worksheet

Excel on Mac

  • Command + N: Create new workbook
  • Shift + Space: Select entire row
  • ^ + Space: Select entire column
  • Command + 1: Format what is currently selected
  • Fn + Shift + F11: Insert new worksheet


There are many other shortcuts that can be utilized, and this is not a comprehensive guide. However, these are some of the most common, helpful and efficient shortcuts for people who use these programs at work and at home. Although it may not seem like much, these simple shortcuts can add seconds to your days, which adds minutes to your weeks and eventually days to your years.

Techomash Editorial Team
We are a team of technology enthusiasts and we cover latest trends from technology, marketing and finance.

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